Job Information

Providence Senior Administrative Assistant- Mental Health Adult in Missoula, Montana


The Neurobehavioral Medicine Administrative Assistant III supports Mental Health Services for the Inpatient, Outpatient and Adolescent Partial Hospitalization units at St Patrick Hospital and Health Sciences Center. This support consists of secretarial, receptionist, billing and administrative management assistance. This assistant must possess exceptional verbal and written communication skills. This position includes responsibility for various correspondence, patient registration, patient billing entry, phone triage and courtesy specialist. Entering all the facility work orders, supply ordering for all units and OT including off campus errands. Control and monitoring of p-card and petty cash. Data entry into several different systems, scheduling meetings, taking minutes at department meeting, and developing pt pictures. Managing the Federal Probation Contract including administration of collection and chain of custody. Organization of patient charts and chemical dependency consults for all of St Pats., Organization of Department social events, changing the elevator signs for mission leadership and empting the thumbs up box for the Providence Center and routing them to administration. Providence Center general information including dispersing of mail and responding to crisis calls and walk-in emergencies. Costumer Service for patients and visitors. Special projects or functions as directed by the Department Director including helping with program strategizing. This assistant will use advanced computer skills and must work in a team environment. This position requires an understanding of basic medical terminology.

Required qualifications:

  • Coursework/Training: Graduation or certificate from a secretarial training program or equivalent educ/experience

  • Required upon hire: Crisis Prevention certification

Preferred qualifications:

  • 2 years Experience in a similar work structure and responsibility.

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

About the Team

Providence has a long-standing tradition of caring for residents in western Montana since the Sisters of Providence arrived in the state in 1864. As one of Montana’s largest health care providers, Providence works collaboratively across traditional boundaries to develop patient-centered practices that help make lifelong quality care accessible and affordable.

Our award-winning and comprehensive medical centers include Providence St. Patrick Hospital in Missoula and Providence St. Joseph Medical Center, a critical access hospital in Polson. Our not-for-profit network of services also include physicians, more than 40 clinics, care centers, hospice and home health programs, and other diverse community services.

We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment.

We are committed to cultural diversity and equal employment for all individuals. It is our policy to recruit, hire, promote, compensate, transfer, train, retain, terminate, and make all other employment-related decisions without regard to race, color, religious creed (including religious dress and grooming practices), national origin (including certain language use restrictions), ancestry, disability (mental and physical including HIV and AIDS), medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, genetic information, and military and veteran status or any other applicable legally protected status. We will also provide reasonable accommodation to known physical or mental limitations of an otherwise qualified caregiver or applicant for employment, unless the accommodation would impose undue hardship on the operation of our business.

We are a community where all people, regardless of differences, are welcome, secure, and valued. We value respect, appreciation, collaboration, diversity, and a shared commitment to serving our communities. We expect that all workforce members in our community will act in ways which reflect a commitment to and accountability for, racial and social justice and equality in the workplace. As such, we will maintain a workplace free of discrimination and harassment based on any applicable legally protected status. We also expect that all workforce members will maintain a positive workplace free from any unacceptable conduct which creates an intimidating, hostile, or offensive work environment.

Requsition ID: 121245
Company: Providence Jobs
Job Category: Administrative Support
Job Function: Administration
Schedule: Full time
Shift: Day
Career Track: Admin Support
Department: 3500 PSYCH ACUTE ADULT
Address: MT Missoula 900 N Orange St

Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.